Government Affairs Operations Specialist

Provides significant administrative support to Government Affairs team in all functions, including lobbying, research, writing, scheduling, database management, and coordinating relationships with VNS Health internal and external stakeholders. Works under moderate supervision.

$77,200.00 - $96,500.00 Annual

What We Provide

• Referral bonus opportunities     
• Generous paid time off (PTO), starting at 30 days of paid time off and 9 company holidays   
• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life Disability    
• Employer-matched retirement saving funds   
• Personal and financial wellness programs    
• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care     
• Generous tuition reimbursement for qualifying degrees   
• Opportunities for professional growth and career advancement    
• Internal mobility, generous tuition reimbursement, CEU credits, and advancement opportunities     

What You Will Do

• Schedules meetings among internal team members and with external stakeholders. Coordinates participation; and ensures appropriate follow up. Participates in meetings as needed.
• Provides general administrative office support, including answering and making phone calls, typing, photocopying, and opening and distributing mail.
• Maintains and updates contact management databases, including but not limited to government and advocate lists, including ensuring accurate geomapping of patients, members and employees
• Produces internal and external communications material including graphically designed material and email communications.
• Maintains tracking dashboard for team priorities and weekly team meetings.
• Supports Government Affairs interns, including participating in interview process, onboarding, and workplans.
• Coordinates travel arrangements as needed.
• Manages calendars and prepares submissions for city and state lobbying reporting.
• Supports government grants management and reporting.
• Maintains organization of government affairs file system.
• Processes and tracks contracts, invoices, and expense reports.
• Order supplies and materials; manage shipping and delivery of materials as needed.
• Demonstrates a commitment to excellent customer service through prompt responses to internal and external customers.
• Participates in special projects and performs other duties as assigned.

Education:

• Bachelor's Degree required

Work Experience:

• Minimum of three years of experience in an administrative role, preferably connected to government relations or lobbying required
• Proficiency with social media, and modern software applications, including Microsoft Word, Excel (including PivotTables), PowerPoint, Sharepoint, Teams required
• Proficiency in Salesforce and geomapping software preferred
• Demonstrated strong organizational, written, and verbal communication skills required
• Detail-oriented with strong follow through skills required
• Must be team player with a high degree of initiative and professionalism, willing to assist at 'crunch' times (before meetings or other important deadlines). Demonstrated ability to interact effectively and courteously with all levels of employees an external stakeholders, including government officials and staff required